Terms and Conditions

FEES - IMPORTANT PLEASE READ CAREFULLY: 

• £15.00 registration fee per child (one-off administration cost - non-refundable).
• Payment of fees - these are invoiced on a monthly basis.
• The Breakfast Club is currently £7.00 per session (£7.50 from September 2025)
• The After School Club is currently £13.50 per session (£14.50 from September 2025)
• Child Care Vouchers will be accepted for Newlaithes Kids Club.
• 4 weeks written notification is required if you intend to change or terminate your placement at Newlaithes Kids Club once accepted.

A yearly registration and permissions form will be sent via ParentMail each September and will need completing for each individual child. 

Sessions: Cancellation, adding and extra session policies  

One-off session/s

• Requests must be made at least 7 days before the required session date. Each one-off session will have a £2.00 (£2.50 from September 2025) admin fee applied to it, for example x3 one-off sessions requested would have a £6.00 (£7.50 from September) admin fee.

• If the booking is confirmed, charges will still apply if the child does not attend.

Regular sessions

• A request for regular sessions will be subject to ratios and the club’s discretion.

• A request to cancel sessions continues to require 28 days' notice.

• A request to swap permanent sessions is subject to 28 days’ notice and at the club’s discretion, temporary swaps cannot be accommodated.

Emails will be filtered using the email subject line; therefore, it is important that the words ‘NKC session’ followed by your child's name are used, for example ‘NKC session John Doe’ otherwise we cannot guarantee that the message will be picked up. NKC will aim to respond within 48 hours during normal Kids Club working hours.

Any children who are not on the registers will not be permitted into the Kids Club, as ratios are based on the club’s expected session numbers and dietary and allergy information is passed to staff on a session-by-session basis.